Camps And Holidays

All activities carried out by members of Girlguiding at Paxmead must conform to the rules laid out in the current edition of "The Guiding Manual".

If you need to contact one of the ‘Host’ Residential Advisers, their contact details are: 

Girlguiding Guide and Senior Section                               Girlguiding Rainbow and Brownie
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Boating

If you intend to use the boating facilities, you must complete the Boating Request Form confirming that you have read and understood the Boating Rules.

There is no age limit for boating at Paxmead, however it should be noted that the River Thames can sometimes have strong currents and care should be taken to ensure that younger Guides or Brownies can cope with the situation.

Please note that Leaders are responsible for having 4 – 6 adults available to assist with moving the boats in and out of the water and cleaning the boats, boathouse and changing facilities at the end of the session.

Dress

Members of Girlguiding should be in uniform appropriate to the activity. Non-slip rubber-soled shoes must be worn at all times. It is extremely dangerous to be barefoot. Wellington boots must never be worn in boats.

Electricity

The cost of electricity is included in the per person hire charge.

Equipment

The main building is equipped with kitchen utensils, crockery, etc. for approximately 30 people.

Please list any breakages, damage or malfunctions of the building/equipment in the book on the shelf in the pantry. If urgent, please contact duty warden.

Beds

The dormitory sleeps 24 and is furnished with 12 bunk beds. Event participants should not be allowed to use the dormitory as a play/activity area at any time unless supervised by an adult.

Paxmead has two Leaders’ Rooms; one sleeps 4, the other sleeps 2. No bedding is provided by Paxmead. 

Marquees

Anyone wishing to erect a marquee must seek permission in advance of arrival. Contact the County Office to request this.

First Aid

A small First Aid box is available in the kitchen for emergencies, however groups are expected to provide their own First Aid equipment.  

Risk Assessment

Sample risk assessments are available on www.paxmead.org.uk, and hard copies are kept both in the Small Leader Room and the Boathouse. Please note that these are for reference only; the event organiser is responsible for completing their own full risk assessments.

Serious Incident/Evacuation

The procedure is located on the main notice board and in the Small Leader Room.

Accidents

All accidents must be reported in the Accident Book in the Small Leader Room. When a hospital visit is necessary, a Notification of Accident Form, also available, should be completed as soon as possible after the incident.

Fires And Barbecue

Fires may only be lit in the Campfire Circle on the hard bases provided for altar fires or on the barbecue. Wood is available on site for visitors to use. Please remove all ashes and ensure that all fire sites are left clean and tidy. Cold ashes may be added to the open compost bins.

Litter And Rubbish

The rubbish and recycling bins are both located by the main gate. At the end of your visit, please place rubbish in the black bin, and all recycling in the green bin (no polythene or polystyrene).

A compost bin is available (opposite the kitchen door) for raw fruit and vegetable waste only; cooked food waste must be double bagged and placed in a rubbish bin. Please ensure no rubbish is left around site. As recycling varies between boroughs, please ensure Spelthorne’s rules are followed. Visit https://www.spelthorne.gov.uk/rubbishwasterecycling for full details.

Car Parking

All vehicles should be parked in the area designated and not on the grass areas unless with prior approval. Extra parking/activity space is available opposite Paxmead with prior arrangement and approval by the landowner. Please contact the County Office to request grass parking.

Coaches

Coaches should enter the grounds only to turn; they must be unloaded as near to the roadside gate as possible.

Security

The premises must be kept secure at all times and it is advisable to keep all gates shut. (Both the Riverside Base and The Boathouse should be locked and made secure.) When the group is away from the Riverside Base, or even when on the river bank, care must be taken that valuables are locked up safely. It is essential that the entrance gate is locked at night.

We will endeavour to notify you of any pre-arranged visitors to the site, e.g. contractors or deliveries. From time to time boating events will be going on in The Boathouse (particularly the 1st and 3rd Sunday of each month, due to instructor training). Please challenge any unexpected visitors and confirm the validity of their visit.

Property In General

No smoking is permitted in any of the Paxmead buildings. Please treat the Paxmead property as if it were your own. Put things back where they belong, even if someone before you has not...

You will need to bring your own tea towels, dish cloths, hand towels, rubbish bags, toilet rolls, and bedding.

Leaving Paxmead

For all cleaning instructions, please follow the outgoing checklist provided on page 8.

·         All exit doors must be locked shut, including the double doors

·         Leave all internal doors open

·         Leave all curtains open

·         Turn off all lights - please double check

·         Return all keys to their key safes

·         Padlock the entrance gate

OUTGOING CHECKLIST